Admin Assistant, London

David Chipperfield Architects London is looking for an Admin Assistant to work at the practice based on the Strand. This role will involve supporting David Chipperfield’s EA and assisting in the administration of David’s wider commitments and special projects. Duties will include:


Travel


― Putting together complex international travel itineraries including visas, local transport, taxis & hotels

― Researching best flight connections / costs (getting several quotes and suggesting possible itineraries)

― Online check in for flights, third party authorisation forms for hotels etc.

― Updating diaries in Outlook with flight details / travel information

― Ensuring all necessary documentation and background information is available for meetings

― Overview of airline loyalty programmes and statements

― Booking taxis


General administration


― Receiving incoming post/correspondence/invitations, log correspondence and file

― Gathering background information on invitations for review

― Updating contacts on database and outlook

― Filing and archiving e-mails

― Reconciling credit card statements & cash receipts

― Answering the telephone and making sure important messages are followed up on

― Booking personal appointments (eg. Dentist)

― Organisation of summer schedule in Spain
― Organisation of social events in London/Berlin with guest lists, replies, catering, etc.

― Ad-hoc research


Skills and competencies


― Intermediate MS Office essential (including Excel and PowerPoint)

― Proficiency in administrative and secretarial duties

― Professional and confident telephone manner

― Fluent written and spoken English, Spanish or German would be an advantage


Personal specifications


― Good researcher, a fact finder

― Attention to detail, precise

― Strong multi-tasking skills

― Cooperative and helpful


Emailed application to recruitment@davidchipperfield.co.uk should include a CV and a cover letter clearly stating the contact details and the title of the position applied for. Applicants must be eligible to work in the UK. Only shortlisted candidates will be contacted, within three weeks of receipt of the application.


David Chipperfield Architects is an equal opportunities employer and supports Women in Architecture.


No agencies please.